4101 MacCorkle Avenue S.E
Charleston, West Virginia 25304
Telephone (304) 558-3570 or (800) 654-4406 (Nationwide)
Fax (304) 558-1394 or (304) 558-5455
Consolidated Public Retirement Board
Serving Those Who Serve West Virginia
The Consolidated Public Retirement Board (CPRB) is in the beginning phases of a project to replace its legacy computer systems with a new stable, state-of-the-industry, fully integrated line of business solution capable of supporting WVCPRB’s mission well into the 21st century.
It is expected the new system will enable CPRB staff to increase the level of efficiency and effectiveness with which they serve the needs of members, annuitants, and participating employers. CPRB is committed to increasing its use of technology in providing ever more accessible and member-oriented service to its membership. CPRB looks to the new solution to help move from the use of postal mail to far more extensive use of email and other Web-based technologies for CPRB’s member-based communications. CPRB views Web-based member self-service as a significant goal in the implementation of a new line of business solution.
Currently, the project is in the Procurement phase. CPRB has compiled a document called a Request For Proposal (RFP), which identifies to prospective vendors CPRB’s current technological capabilities and what CPRB desires in a new line of business solution. In response to the RFP, interested vendors will submit Proposals in which they describe the products and services they provide, how their solution can best meet the needs CPRB has outlined in the RFP for a new line of business solution, and how much that solution will cost.
To enable the best package to be chosen, CPRB will evaluate the vendor proposals in two steps: 1)Technical, and 2)Cost. In the first step, CPRB will evaluate the Technical Proposals to determine which vendor’s proposal offers the best technological solution to meet the agency’s business needs. Through this step of the evaluation process, a score will be developed for each vendor’s Technical Proposal to identify a ranking of the technical solutions.
After the technical evaluation is complete, Cost Proposals will be evaluated. The scoring for the Cost Proposal is based on a formula which awards the highest score to the vendor with the lowest cost. The remaining vendors’ cost scores are determined based on the difference between their costs and the lowest cost.
Through this two-step process an overall winning vendor is determined. After the evaluations have been confirmed through a review and approval process, and a contract is executed, the procurement phase is complete.
A pre-bid conference was held October 17, 2012 at the CPRB office. Only the vendors who attended the pre-bid conference will be eligible to submit proposals in response to the RFP.
Technical Proposals and Cost bids were received, reviewed, and scored by the CPRB Evaluation Committee. The Board reviewed and approved the overall scoring on August 21, 2013.
The next series of steps to complete the procurement phase include the negotiation of a contract with the chosen vendor and the successful completion of the final approval processes.
More information will be provided as the Project start date approaches!
|CPRB © 2013 - State of West Virginia - The materials contained herein are intended for general guidance purposes only. In the event there is a discrepancy between information contained here and the WV State Code and Rules, the language in the Code and Rules shall prevail.|